When is equipment tagged?

Caltech Owned Equipment
Property Services is automatically made aware that Caltech owned equipment has been acquired when the invoice is paid. Unless the division or department has requested alternative arrangements, Property Services contacts the individual listed on the purchase requisition to arrange a mutually convenient time to tag the asset. (To make alternative contact arrangements call Property Services at ext. 3911).

Government Owned Equipment
Caltech is required to assign a tag to government owned equipment as soon as it is received on Campus. As equipment is generally received before the invoice is paid, the process used for Caltech owned equipment is not suitable for government owned equipment. Property Services runs a weekly report listing all purchase orders that have used equipment - government expenditure type in the last week. The individual listed on the requisition is contacted by e-mail and requested to contact Property Services as soon as the asset is received. In addition, Property Services tracks the 'date needed' information listed on the purchase order and calls the requisitioner on that date to determine if the equipment has been received and to arrange a time to tag the asset.

Please contact Property Services at ext. 4181 as soon as you receive government owned equipment.

Resources

2004-2005 Financial Statements

2005–2006 Financial Statements

2006–2007 Financial Statements

2007–2008 Financial Statements

Organization Charts

Policies & Procedures

Record Retention Schedule [pdf]

• Financial Services, Controller and Accounting Offices
• Procurement Services