Purchasing equipment with a p-card

In general equipment cannot be purchased on a p-card because most p-card thresholds are set at less than $5,000 (the equipment threshold).
Occasionally, a user may have a higher p-card limit and in those circumstances equipment may be acquired. The appropriate equipment expenditure type must be used when the p-card statement is submitted. Except in emergency situations, p-cards should not be used to purchase government owned equipment. Caltech is required to tag government owned equipment as soon as it is received on campus. The lead-time provided to reconcile p-card statements prevents Property Services from meeting this requirement. In cases of emergency when a p-card is used to purchase government owned equipment the user must contact Property Services immediately to have a tag assigned.

Resources

2004-2005 Financial Statements

2005–2006 Financial Statements

2006–2007 Financial Statements

2007–2008 Financial Statements

Organization Charts

Policies & Procedures

Record Retention Schedule [pdf]

• Financial Services, Controller and Accounting Offices
• Procurement Services